Financial Specialist I (Administrative)

You can do great work and love what you do with the City of Delaware. We are an organization that succeeds because of teamwork, dedication, diversity, and the innovative spirit of all our employees. The City of Delaware is an award-winning local government organization known for its professionalism, customer service orientation and a strong commitment to distinctive and well-planned community development. The work environment is stable with excellent benefits and retirement packages. Our mission is to ensure an effective government, a healthy economy, being a safe city and welcoming you to be a part of this great community!   

1. Provides administrative support to the Director of Finance including, but not limited to, scheduling meetings and reviewing emails.
2. Monitors the development financing process and works collaboratively with departments to meet deliverables outlined in the agreement.
3. Tracks various development fees for compliance with development agreements and confirms fees are properly recorded.
4. Logs the transactions of the Project Trust Fund.
5. With the assistance of the Director of Finance, reviews development agreements, resolutions, ordinances, petitions, etc. and identifies deliverables.
6. Works with the Director of Finance to track city-owned parcels and ensure appropriate tax-exempt status.
7. Adapts processes as new districts or development types are formed. 
8. Maintains a database of records related to development financing.
9. Files agreements, notices and ordinances with local schools, the county, or state as necessary.
10. Answers incoming phone calls and assists customers by providing information.
11. Assist with records retention related to finance, grants, and procurement.
12. Enters requisitions and sets up vendors in ERP system as needed.
13. Collaborate across departments to ensure proper coding, approval and audit readiness. 
14. Maintain organized digital and paper records for auditing and reporting purposes. 
15. Ensure timely and accurate disbursement in compliance with City policies
16. Serves as backup with sorting mail.
17. Serves as backup to existing Financial Specialist I (Accounting).

• Standard office procedures.
• Office terminology, practices, procedures, and equipment. 
• Proper English grammar and spelling. 
• Records management and electronic filing system best practices. 
• Microsoft Office applications (e.g., Outlook, Word, Excel, Publisher, Access, Sharepoint, OneNote, and Teams) and other computer software.
• Basic accounting.
• Bookkeeping.
• Budgeting
• Finance.
• City and Department goals and objectives.
• City and Department policies and procedures.
• Government structure and process.
• Budget operations and procedures.
• Accounts payable and receivable.
• Federal, state, and local laws, codes, and regulations applicable to governmental accounting.
• Public accounting and finance practices and principles.
• Automated records and information systems, principles, and practices.
• Laws and ordinances governing retention and destruction of records.

• Excellent organization, attention to detail, accuracy, time management, and critical thinking skills.
• Using tact, discretion, initiative, and independent judgment within established guidelines.
• Civic engagement and customer service.

• Understand, interpret, and apply laws, rules, or regulations to specific situations.
• Deal with variables, define and solve problems, collect, analyze, and interpret data.
• Maintain a high level of confidentiality about information within the office.
• Add, subtract, multiply, and divide.
• Calculate fractions, decimals, and percentages.
• Must be honest, dependable, and trustworthy.
• Prepare correspondence.
• Compile and prepare reports.  
• Understand and follow written and oral instructions, policies, and procedures.
• Maintain effective working relationships.
• Communicate effectively, both in oral and written form.    
• Exercise independent judgement and discretion.
• Work in a professional office environment.
• Adapt and manage multiple priorities and efficiently organize and prioritize work assignments, projects, and activities, 
• Analyze, post, balance, and reconcile financial data, ledgers, and accounts; to draw conclusions from financial data and identify accounts in need of detailed investigation.
• Follow procedures for maintaining effective and accurate financial records.
• Understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations in the performance of essential functions.
• Prepare accurate and complete reports and analyses through the use of queries from existing databases and spreadsheets.
• Flexible to changing priorities and deadlines.
• Work under pressure effectively.
• Operate a multi-line phone system.
• Evaluate and analyze customer needs to provide exceptional customer service.
• Respond courteously to customer inquiries, which are sometimes controversial or adversarial.

Physical Requirements

1. The primary duties of this class are performed in a public building environment and may include occasional fieldwork which may include exposure to adverse weather conditions.
2. Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions, use a telephone and communicate with others.
3. Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, review, evaluate, and prepare technical documents and move across rough terrain.
4. Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate standard office equipment including a personal computer and to operate a motor vehicle.
5. Sufficient strength to lift and carry objects, up to fifty (50) pounds for varying distances.
6. Sufficient body mobility, flexibility, and balance, with or without reasonable accommodations, which permits the employee to work in an office and field environment.

1. Completion of high school (12^th school grade) or possession of a GED certificate. One (1) or more years of experience in accounting, clerical, or a related field.
2. Regular and reliable attendance.
3. Any combination of training and experience which will indicate the possession of the skills, knowledge and abilities listed below.

The City of Delaware offers a complete benefits package to full-time employees including health, dental, and life insurance, retirement pension and savings plans, paid holidays, vacation, sick leave, and longevity pay and, in many positions, paid uniforms or clothing allowance. This position is part of the Management Pay Plan. Details about the compensation and benefits for this position can be found in the agreement by clicking here.

The information above is intended to be illustrative of the kinds of duties that may be assigned to the position and should not be interpreted to describe all the duties which may be required of employees holding this position.

The City of Delaware is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. In compliance with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Act Amendment Act (ADAAA), the City of Delaware will provide reasonable accommodations, upon reasonable request, to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.